ACCMS Privacy Policy

The Archdeaconry of Cambridge Church Music Society (ACCMS) is a small unregistered charity (we do not have a charity number). The trustees of the ACCMS are concerned for the privacy of all who use our website and email resources. This privacy policy sets out how we intend to operate in this regard.

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

2. Who are we?

The Archdeaconry of Cambridge Church Music Society commonly known as The ACCMS collectively acts as the data controller (contact details below).  This means they decide how your personal data is processed and for what purposes.

3. How do we process your personal data?

The Trustees of the ACCMS comply with their obligations under the “GDPR” by storing and destroying personal data securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data to enable us to provide a voluntary service in the provision of choral singing, choral training and operation of festival services and “Come and Sing” events.

4. What is the legal basis for processing your personal data?

Processing is undertaken for the legitimate interests of the charity and for those who have regular contact with it.

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared amongst Trustees for informing you of ACCMS activities. We will only share your personal data with third parties outside of the organisation with your express permission.

6. How long do we keep your personal data?

We keep your data as long as you wish to remain in contact with the ACCMS, principally to inform you about our regular biennial festival and other choral events.

7. Your rights and your personal data 

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –

  • the right to request a copy of your personal data which the ACCMS holds about you;
  • the right to request that the ACCMS corrects any personal data if it is found to be inaccurate or out of date; 
  • the right to request your personal data is erased where it is no longer necessary for the ACCMS to retain such data;
  • the right to withdraw your consent to the processing at any time
  • the right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • the right to object to the processing of personal data;
  • the right to lodge a complaint with the Information Commissioners Office.

8. Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact the Hon. Secretary at info@accms.org.

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.